Scientific publication support for clinicians and researchers
Strong science, written to be published.
I write and edit clinical and biomedical manuscripts — case reports, case series and research papers — and take them through editing, journal selection and reviewer responses. Where a journal requires it, my writing support is acknowledged in the published paper — including these:
I reply within one working day with next steps or a quote.
Acknowledged in 10.1016/j.jaccas.2025.105071 · 10.1093/ehjcr/ytaf126 · 10.1093/ehjcr/ytag264
About
I have been on both sides of peer review.
I completed my PhD in genetics in 2014 and spent the next seven years as a research scientist, designing studies, analysing data, writing papers and responding to reviewers myself. In 2019 I began working as a scientific editor, running the two roles in parallel until 2021.
Since then I have edited more than 2,500 manuscripts across the life and medical sciences, prepared for submission to international journals including titles from Nature Portfolio, Cell Press and The Lancet. I have also written more than 50 full-length research articles from data and drafts supplied by authors writing in English as a second language, and more than 15 clinical case reports built from case records the authors provided.
Because I have been both an author and an editor, I understand what researchers need and what reviewers look for. My focus is on making your paper clear, persuasive and ready for submission, while keeping your science and your voice intact.
What I work on
- Clinical and biomedical manuscripts across the major specialties
- Case reports and case series, written to CARE
- Genetics, molecular biology and the life sciences
Credentials
- Scientific editor and writer, since 2019
- Research scientist, 2014–2021
- PhD, Genetics (2014)
Who I work with
Writing support acknowledged in
“I am very pleased with the manuscript editing service provided by Dr Kadambini Rout. Her attention to detail, language refinement, and scientific presentation greatly enhanced the quality and readability of my manuscript, while maintaining its technical accuracy without altering its intended meaning. I highly recommend her to researchers, clinicians, and academics seeking high-quality manuscript editing services.”
Services
Support for every stage of publication
Select a service to see what it covers and what you receive. Every price is quoted for your manuscript.
Manuscript development
You share your analysed data, methodology and conclusions. I write a complete, publication-ready manuscript around your material.
Case reports, case series and research papers · Ask for a quoteComments from the journal, to revise and resubmit, or to rework the paper for a new journal. I write the point-by-point responses and rewrite the manuscript.
Case reports, case series and research papers · Ask for a quoteThesis to paper
A completed thesis is already most of a paper. Roughly 15,000 words become a 3,000–4,000 word manuscript built around a single claim and aimed at one journal: the literature review cut back to a focused introduction, the results reduced to what supports the claim, and a discussion that argues rather than summarises.
The usual route, and the cheaper one. You write a first draft from your chapters; I rework the structure, the argument and the language to the journal’s requirements.
Substantive or Scientific editing · Ask for a quoteWhere there is no time to draft. Rarely necessary once a thesis exists, and I will tell you if it is not needed.
Priced as manuscript development · Ask for a quoteEditing shortens a draft by at least 10% at Language level, 20–30% at Substantive and 30–40% at Scientific. A draft of about 5,800 words can be edited down to 3,500; a full-length thesis cannot, and needs development. I will tell you which before you commit to either.
Send me a thesis for a free first look →Manuscript editing
Editing at the level your draft needs: language, substantive or scientific. The same levels apply to a revised manuscript and its response letter.
Language · Substantive · Scientific · Got comments →Want to see the work first? I will edit a sample of your manuscript free, at the level you are considering: 10% of the word count, up to 300 words.
Thesis editing
Your thesis edited before you submit it: grammar, clarity and terminology at Language Edit level, consistency across chapters, and formatting to your university’s rules. Citations and the reference list are checked against each other both ways.
No content is written or restructured. If a chapter needs more than language, I will tell you before you commit.
Manuscript assessment
Not sure which service you need? Send me your manuscript and I will tell you what it needs and which level to choose.
What the report covers →Journal formatting
Your manuscript checked and restructured against the journal's requirements and the reporting guideline for your study type, references included. No rewriting, no word-count cutting.
What is checked →Reference formatting and checking
Every in-text citation and reference converted to your target journal's style, checked for bibliographic accuracy, and the citations and the list checked against each other.
How it is priced →Figure conversion
Figures built in Word or PowerPoint, converted to the TIFF or JPEG files journals require.
What is covered →Journal suitability analysis
Five journals assessed against your manuscript as it stands, with one recommended and the reasoning set out in full.
What the report contains →If I worked on your paper before
When reviewer comments arrive on a manuscript I already wrote or edited, you pay the full rate only for what is genuinely new.
How returning work is priced →Add-ons and smaller jobs
If you are outside India
Authors outside India are quoted and invoiced in US dollars. Everything else is the same: the same services, the same milestones and the same guarantees.
Ask for a quote and you will receive it in US dollars, with the same discounts.
Payment by Wise is preferred. Bank transfers are accepted for invoices of $150 or more, with the sender's bank charges paid by the sender. PayPal is available, with a 10% processing fee added, because PayPal's charges on international payments are substantially higher.
I reply within one working day with next steps or a quote.
Service
Manuscript development
You share your analysed data, methodology and conclusions. I write a complete, publication-ready manuscript around your material. Written to the relevant reporting guidelines, such as CARE for case reports, CONSORT for trials and STROBE for observational studies. Figures you supply in Word or PowerPoint are converted to TIFF or JPEG files at the resolution your journal asks for.
Comments from the journal, to revise and resubmit, or to rework the paper for a new journal. I write the point-by-point responses and rewrite the manuscript.
Delivery starts from 3 working days for a case report and 7 for a research paper, counted from the day your answers arrive. See the timeline and payment points →
Service
Manuscript editing
Editing at the level your draft needs, following your instructions and your target journal's requirements. Available for all article types, including review articles.
Want to see the work first? I will edit a sample of your manuscript free, at the level you are considering: 10% of the word count, up to 300 words.
Not sure which level your manuscript needs? Send it with your enquiry and I will tell you by email, with your quote. The manuscript assessment is a separate, detailed report. If you book editing within 30 days of one, 50% of the assessment fee comes off.
Language Edit
For papers that are technically and scientifically sound but need fine-tuning for language, tone and presentation.
Substantive Edit
For manuscripts that are technically strong but need reorganising for logical flow and scientific tone before they are ready to submit.
Scientific Edit
For when you are not sure the manuscript is ready. The ideas, the content and the organised data are all there, but you want to know whether it can be submitted or needs more work first.
Compare the editing levels
| Language | Substantive | Scientific | |
|---|---|---|---|
| Grammar, clarity, terminology, consistent style | ✓ | ✓ | ✓ |
| Tracked changes, clean copy, explanatory comments | ✓ | ✓ | ✓ |
| Certificate of editingOnly where the whole article is edited, references and figure legends included | ✓ | ✓ | ✓ |
| Rewording for flow and tone | — | ✓ | ✓ |
| Logical flow across paragraphs and the whole paper | — | ✓ | ✓ |
| Comments on every major change | ✓ | ✓ | ✓ |
| References checked for accuracy, and against the text both waysThe accuracy check confirms each reference exists | ✓ | ✓ | ✓ |
| Numbers checked for consistency across text, tables and figures | ✓ | ✓ | ✓ |
| Reference list converted to your target journal’s style | charged separately | ✓ | ✓ |
| Very old or apparently unrelated references flagged | — | ✓ | ✓ |
| Journal formatting | charged separately | up to three | up to three |
| Explanatory note on what changed and what to do next | ✓ | ✓ | ✓ |
| Word count reduction | at least 10% | 20–30% | 30–40% |
| Abstract reduction | — | to the limit, up to 20% | to the limit, no cap |
| Gaps flagged in a comment, never filled in | — | ✓ | ✓ |
| Cover letter | charged separately | ✓ | ✓ |
| Highlights | — | included if your target journal requires it | included if your target journal requires it |
| Plain language summary | — | — | included if your target journal requires it |
| Scientific review against the journal's requirements | — | — | ✓ |
| References suggested and verified against your claims | — | — | ✓ |
| Additional tables or figures suggested, not created | — | — | ✓ |
| Written report on scientific quality | — | — | ✓ |
| Journal suitability recommendation | — | — | ✓ |
| Price | Per word of the whole manuscript · Ask for a quote | ||
Conditions
- Extensive writing is not included. If your draft needs substantial rewriting, I will suggest manuscript development instead.
- The word count is the whole manuscript as you send it, from the title to the last line of the reference list.
- Manuscripts over 10,000 words get 20% off, applied to the whole word count and not only the words above 10,000. It counts towards the 40% discount cap.
- No new content is written at any level. Where a section is missing or an argument has a gap, I flag it in a comment and suggest what is needed — this flagging is not included at the Language Edit level.
- Word count reduction is included at every level: at least 10% of the main text at Language Edit, 20–30% at Substantive and 30–40% at Scientific. Where a manuscript will not come down that far without losing content, I tell you which sections to cut instead. Beyond 40% the work becomes rewriting, and manuscript development is the right service.
- Numbers. At every level I check that the figures agree across the text, the tables and the figures — that the n in the abstract matches the one in Table 1, that percentages total what they should, and that a result quoted twice is quoted the same way. Discrepancies are flagged in a comment, not silently corrected, because only you know which number is right.
- References. Every level cross-checks the citations against the reference list both ways, checks the list for internal consistency, and checks each reference for bibliographic accuracy — which confirms it exists and that its details are right. Converting the list to your target journal's style is included at Substantive and Scientific, provided the list is sent with the manuscript and a target journal is named; at Language Edit it is not included and can be added, charged on the reference list alone and counted at whichever is longer, the list you send or the list I deliver. Where the conversion comes included at Substantive and Scientific, the list is not re-counted, the quote stands on the draft you sent, and the conversion covers each of the journals your free formatting covers. It can also be bought as part of journal formatting. Substantive adds flagging of very old references and of references that do not appear to support the claim they are attached to. Scientific adds a check of every reference against what it actually says. For review articles and meta-analyses, where reference lists are several times denser, reference verification is quoted separately.
- Comments. Every level comes with a comment on each major change — anything that alters meaning, structure, emphasis or a claim, and anything I want you to decide on. Minor corrections to grammar, punctuation, spelling, units and house style are made silently; they are all visible in the tracked-changes file, and explaining each one individually would bury the comments that matter.
- Certificate of editing. Issued at every level, but only where the whole article has been edited — the reference list and the figure legends included. Sections you ask me to leave untouched, or material you do not send, mean I have not read the whole paper and cannot certify it.
- Highlights are written free at the Substantive and Scientific levels where your target journal requires them. A plain language summary is written free at the Scientific level, again where the journal requires one. Neither is written where the journal does not ask for it.
- Follow-up rounds — what is free. After delivery you check my changes and revise the manuscript in response to my comments. Up to three such rounds are free. Journal formatting for up to three different journals is included at Substantive and Scientific; it is not included at Language Edit. Where journal formatting is included, so is the conversion of your reference list — for each of those journals, not just the first.
- What a free round covers. Your replies to my queries, and text you have revised in response to my comments. New text is free up to 50% of the word count you were charged for, counted across all three free rounds together; beyond that it is charged per word at the original rate. If more than 60% of the manuscript is rewritten, it is re-quoted as a new job. The free rounds run until the paper is submitted or 12 months from delivery, whichever comes first.
- Further rounds. Charged at the normal per-word rate for the revised and added text, with the untouched text proofread at no extra charge. If you would rather have the whole manuscript edited again, that is charged at 50% of the normal rate.
Comments from the journal, to revise and resubmit, or to rework the paper for a new journal. You write the responses and revise the manuscript; I edit both at whichever level you choose.
Language Edit — language only. Your responses are read for grammar, clarity and tone. They are not checked against the manuscript, against the reviewers' comments, or for whether the revisions you describe were in fact made.
Substantive Edit — adds a cross-check that every revision you describe in the response letter appears in the manuscript. Where a response and the text do not match, I explain the discrepancy in a comment.
Scientific Edit — adds a judgment of whether each response answers the reviewer's point. Where a response falls short, I set out in a comment what the reviewer appears to be asking for and what the answer would need to cover.
| What is charged | Rate |
|---|---|
| Response letter | Per word of your responses; the reviewers' comments and quoted manuscript text are not counted |
| Revised manuscript | Per word, by editing level |
If I edited your manuscript earlier, only new or changed manuscript text is charged. If the journal raised language issues on a manuscript I edited, the Language Edit rate comes off your rate under the language guarantee, so a Language Edit revision is free. Ask for a quote.
Start here
Not sure which service you need?
Send me your manuscript. Within two to three working days I will email you an analysis report — what the paper needs, and which service and level to go for.
| What it contains | |
|---|---|
| Technical overview | What the study is, what it found, how strong the methodology is, and the specific weaknesses a reviewer is likely to raise. |
| Quality checks | Novelty, rationale and ethical compliance, each rated, each with the reasoning written out. |
| A section-by-section read | A written assessment of each section in turn — what it does, what it is missing and what a reviewer will ask of it. Not a ratings table. |
| Recommended service and editing level | Whether the paper needs editing or development, and if editing, which level — Language, Substantive or Scientific — with the reasons. |
| Author queries | The questions only you can answer, written out in full, so you know exactly what is needed before any work begins. |
| Formatting checklist | Your manuscript checked against your target journal's requirements, item by item, with what is missing listed. |
| Acknowledgement wording | ICMJE-compliant wording for acknowledging writing support, ready to paste into your manuscript. |
Manuscript assessment
The full analysis report, delivered by email within two to three working days.
The assessment is a service in its own right: book it on its own and you receive the full report. If you then go ahead within 30 days, the fee is credited in full against manuscript development, or 50% against editing at any level. If all you need is to know which editing level your manuscript needs, send it with your enquiry and I will tell you free of charge, with your quote — that is not this report.
Service
Journal formatting
Your manuscript checked and restructured against the journal's requirements, and against the reporting guideline your study type calls for. This is a structural service: I check what is there and put it in the right shape. I do not rewrite your text and I do not write anything new.
What is checked
- Structure: title page, section order and headings, and whether every section the journal asks for is present.
- Back matter: acknowledgements, conflicts of interest, funding, data availability, ethics approval, patient consent, author contributions, and any other statement the journal requires.
- Whether the manuscript follows the reporting guideline for its study type — CARE, CONSORT, STROBE, PRISMA and the rest — and what is missing if it does not.
- Every in-text citation checked against the reference list and the list checked back against the text, both ways.
- Every reference checked for bibliographic accuracy — which confirms it exists — and converted to the journal's style.
- Table and figure placement, captions, line numbering, spacing, and the manuscript file formats the submission system asks for.
Journal formatting is included with Substantive and Scientific editing, for up to three journals. It is not included with Language Edit, where it can be added at the rate above. Under the language guarantee reformatting is also free where the paper was rejected on language, or rejected as out of scope by a journal I recommended — up to three journals in all. Converting your figures to the required file format is a separate service. If all you need is the reference list converted and checked, reference formatting on its own is cheaper on short manuscripts; journal formatting covers the whole paper and includes the reference work.
Service
Reference formatting and checking
Every in-text citation and reference converted and checked against your target journal's style, with the citations and the reference list checked against each other.
Why the higher of the two. Converting a list changes its length in either direction, and the work is the same either way. If your journal wants every author named and you have given me "Rao et al.", I type the missing names in and the list gets longer — the longer, delivered list is what is charged. If you have given me the full author lists and the journal wants only the first author, the list gets shorter — the longer list you sent is what is charged, because I still had to read and cut every name. Whichever version is longer is the one counted.
This applies only when you buy reference formatting on its own. Where it comes included with Substantive or Scientific editing, nothing is measured twice: your quote is based on the draft you sent, whether I lengthen the list or cut it back, and the conversion covers every journal your free formatting covers — up to three, not just the first.
Priced on the reference list alone, not the whole manuscript. A list of 40 references runs to roughly 1,100 words, and your quotation states the word count used. If you want the whole manuscript brought to the journal's requirements, journal formatting includes all of this and usually costs less, because it covers the whole manuscript rather than the list alone.
Delivered in 3–5 working days.
Service
Figure conversion
Figures you have built in Word or PowerPoint, converted to the TIFF or JPEG files journals require: at the resolution and dimensions your target journal specifies, with panel labelling kept consistent across the set. Figures are converted, not redrawn.
Service
Journal suitability analysis
Five journals assessed against your manuscript as it stands, with one recommended and the reasoning set out in full.
| What it contains | |
|---|---|
| The recommendation | One journal, with the full reasoning for why it fits your manuscript in its present form. |
| Comparator table | Five journals compared on scope match, indexing, impact factor, review times, open-access model and fees, and each journal's limits on word count, figures and references. |
Manuscripts I wrote or edited
You pay the full rate only for new writing
When comments arrive on a paper I already wrote or edited, I charge the full rate only for the parts that are genuinely new. What you pay depends on how much of the work is writing and how much is checking.
| Your situation | What you are charged |
|---|---|
| I write the responses and rewrite the manuscript | Writing rate for your response letter and any new text; a reduced rate for the existing text I check and adjust |
| You rewrite the manuscript; I write the responses | Writing rate for the response letter; a reduced rate for reviewing your revised manuscript |
| No revision needed: proofreading of the manuscript plus responses | Writing rate for the response letter; a reduced rate for proofreading the manuscript |
| You write the responses; I rewrite the manuscript | Writing rate for new text; a reduced rate for existing text; your response letter edited at the standard rate |
| Rejected on scientific or technical grounds | Priced like a rewrite, with no response letter; formatting for the new journal charged, unless it is within the three journals your edit already covers |
| Rejected for language or writing quality alone | No charge to re-edit at the same level, and reformatting free; if you move up a level you pay only the difference between the two rates |
| Language or grammar raised in reviewer comments | The Language Edit rate comes off your rate, so a Language Edit revision is free |
New writing is quoted for your project, because what it takes depends on what the reviewers have asked for. Existing text is charged at a percentage of your editing rate — 35% to 50% where I rewrite it, 50% to 65% where you rewrote it and I check, 10% to 20% for proofreading alone — the lower figure in each pair applying to manuscripts I wrote. Response letters are charged per word of the explanation only; the reviewers' comments and the manuscript text quoted in your replies are not counted. The total is always capped at what a new author would pay for the same work. The full percentages and conditions are in the terms.
See the work first
What an edit looks like
Three examples, one per level. What changes between the levels is not how much I correct — it is how far I go.
Language Edit
Before
In this study, it was observed that patients which received the intervention were having significant lower readmission rate as compare to control group (p<0.05).
After
Patients who received the intervention had a significantly lower readmission rate than those in the control group (p < 0.05).
Comment: rewritten in the active voice, grammar and comparison corrected, and statistical notation made consistent.
Substantive Edit
Before
The patients were followed up for 12 months. Baseline characteristics were similar between groups. We used a standard protocol. There were 3 events in group A and 11 in group B. Our study has some limitations. The difference was significant. This suggests the intervention may be useful in this population.
After
Over 12 months of follow-up, events occurred in 3 patients in group A and 11 in group B, a significant difference. Groups were comparable at baseline and all patients were managed by a standard protocol, so the difference is unlikely to reflect case mix. This supports a possible benefit of the intervention in this population, although the small number of events limits confidence in the size of that benefit.
Comment: reordered so the finding leads and the supporting detail follows. The significance statement is attached to the result it describes, and the limitation now qualifies the conclusion instead of floating as a separate sentence. Nothing was added — the p value is missing from the original, and that is flagged in a comment rather than supplied.
Scientific Edit
Before
Our results demonstrate that elevated serum ferritin causes disease progression and that ferritin should be used to guide treatment decisions.
After
Elevated serum ferritin was associated with disease progression in this cohort. Whether the relationship is causal, and whether ferritin can guide treatment decisions, cannot be determined from an observational study of this design.
Comment: “causes” and “should be used to guide treatment” are causal and prescriptive claims that an observational cohort cannot support, and a reviewer will raise this immediately. Rewritten to state the association that was observed and to name what the design cannot answer. If you have interventional data, tell me and the stronger claim can be restored.
All examples use invented text. No client manuscript, in whole or in part, appears anywhere on this site.
I will edit a sample of your own manuscript free, at the level you are considering: 10% of the word count, up to 300 words.
How it works
From your data to a submission-ready paper
Manuscript development — a new paper written from your data
| Stage | My working days | Deliverables | Time for review | Files expected from you |
|---|---|---|---|---|
| 1. Manuscript assessment | 2–3 **** | The manuscript assessment report | 7 days | Your decision to proceed |
| 2. Draft 1 | 15 **, **** | The manuscript outline, suggested references, and the journal suitability report | 5–15 days *** | Your input on my queries and your approval of my suggestions; the figures and tables required; supplementary material, if any |
| 3. Draft 2 | 7 **, **** | The final version, with all required files formatted to the journal's requirements | 3–5 days | Your corrections, answers to my queries, and approval of my suggestions |
| 4. Submission-ready files | 3 **** | The submission-ready file, or the dummy-submission file if you have opted for journal submission; the cover letter; and any other required files, such as highlights and a plain language summary | 2 days | Your decision |
| 5. Submission | 2 *, **** | The PDF proof generated by the submission system | Your final corrections |
Up to 30 working days in total, excluding your review time.
* If this timeline falls short and you need more time, email me. A writing project already under way can be paused for up to three months before it is re-quoted as a new job. This is separate from the 12-month window for returning to a finished manuscript, which is in the terms. Exceptions are considered.
** Two rounds of your feedback are included. Each further round is charged at about 10% of the project fee, as set out in the terms.
*** If a review takes longer than 15 working days, the timeline pauses and resumes when you reply.
**** Payment is required before each stage, at the rate given in your quotation: the assessment fee first, credited in full against the project, then 40% when you send the files for Draft 1, 50% once Draft 1 is delivered and you send the files for Draft 2, and 10% when you send the files for the final round.
Reviewer comments — responses and rewriting
Faster than a new manuscript, because the paper already exists. There is no assessment stage: I read the reviewers' comments, tell you what only you can answer, and start when your answers arrive. If you are new to me and would like an assessment first, I provide the report, and the fee is credited in full if you go ahead within 30 days.
| Manuscript | From | Counted from |
|---|---|---|
| Case report or case series | 3 working days | The day your verified answers and files arrive |
| Research paper | 7 working days | The day your verified answers and files arrive |
Major revisions requiring new text or new analyses are quoted individually, with the delivery date fixed in your quote before any work starts.
Both the revised manuscript and the complete point-by-point response letter are delivered together. Where reviewers ask for facts only your records hold, I send you the full query list the day you confirm, and the clock starts when your answers reach me.
Manuscript editing
| Words | Standard | Fast-track (+25%) | Rush (+40%) |
|---|---|---|---|
| Up to 3,000 | 3 working days | 2 working days | 1 working day |
| 3,001–6,000 | 5 working days | 3 working days | 2 working days |
| 6,001–10,000 | 7 working days | 5 working days | 3 working days |
| 10,001–15,000 | 10 working days | 7 working days | 5 working days |
Editing is paid in full before it starts. Up to three follow-up rounds are free — see the conditions under manuscript editing.
How I edit
Do not say it for the sake of saying: explain why
Every major change carries a comment that says why it helps your paper. Minor corrections are made silently, so the margins hold only what is worth your time.
You know your field better than I do. My job is to make sure the editor and reviewers see that too.
Everything else
| Service | Turnaround |
|---|---|
| Manuscript assessment | 2–3 working days |
| Journal suitability analysis | 3–5 working days |
| Reference formatting and checking | 3–5 working days |
| Journal formatting | 2–3 working days |
| Figure conversion | 1–2 working days |
| Cover letter, standalone | 3–5 working days |
| Journal submission on your behalf | 1–2 working days after receiving all information |
How I work
Free resources
Guides and checklists
A free first look
Send me one manuscript, thesis or set of reviewer comments and I will tell you honestly whether it is ready, where it could realistically go, and whether you need my help at all. No charge and no obligation — and sometimes the answer is that it is fine as it stands.
Responding to reviewers: a checklist
How to structure a response letter, handle difficult comments and keep responses consistent with your revisions.
Download the free guide (PDF)Case report submission checklist
A CARE-aligned checklist of what journals expect before you submit a case report.
Download the free guide (PDF)Choosing a journal, avoiding predatory ones
Practical signs of a reputable journal, and warning signs to watch for.
Download the free guide (PDF)Why publish?
What the NMC regulations actually require of a postgraduate and of faculty, which article types and journals do not count, and the reasons that outlast any regulation.
Download the free guide (PDF)The alignment audit
A one-page table to fill in before you write. If the question, the objective, the analysis and the conclusion do not line up, the manuscript will read as muddled however well it is written.
Download the free guide (PDF)Reporting guidelines: which one applies to your study
Most journals now expect a completed reporting checklist with your submission. These are the official checklists, free to download. I write and edit to them as a matter of course.
Another study design? The EQUATOR Network maintains a searchable library of more than 700 reporting guidelines, including ARRIVE for animal research, STARD for diagnostic accuracy and SPIRIT for protocols.
FAQ
Questions authors often ask
Why does the assessment come first?
Writing a manuscript around your data needs a clear picture of what the data support, what is missing, and which journal it suits — and that has to happen before any writing. The fee comes off the project in full if you book development within 30 days, so if you go ahead it costs you nothing. If you choose editing instead, 50% of the fee comes off when you book within 30 days. With editing the assessment is an optional extra, not a first stage — if all you want to know is which editing level your manuscript needs, send it with your enquiry and I will tell you free of charge, with your quote.
How is working with you different from an editing company?
You work with me directly. The same person reads your manuscript, does the work and answers your questions, with no hand-offs between editors or project managers.
Do you write the whole paper?
For manuscript development, including papers that have come back from review, yes: I write the manuscript from your analysed data, methods and conclusions. You remain the author, I do not generate data or analyses, and my writing support is acknowledged in the paper following ICMJE guidelines.
Do you translate manuscripts into English?
No. I work in English only, so please send your manuscript already in English, however rough the language. If your draft is in another language, have it translated first and I will edit the translation. If you have the data, methods and results but no usable English draft, manuscript development is the right service: I write the paper in English from the material you provide.
Can I send a manuscript drafted with AI tools?
Yes. I check it as carefully as any draft, including whether references exist and whether numbers are consistent, since AI tools can introduce errors. Follow your target journal's policy on disclosing AI use. Telling me in advance helps.
Can you guarantee acceptance?
No one can guarantee acceptance, since decisions rest with journal editors and reviewers. I make your manuscript clearer and more submission-ready, and the language guarantee covers language-related outcomes on text I edited.
What happens to my files?
Your files are used only for your project and are never shared. See the privacy section of the terms for details.
Will you sign a non-disclosure agreement?
Yes. I am happy to sign your institution's non-disclosure agreement, or to provide one. Everything such an agreement normally covers — that your manuscript and data are used only for your project, never shared, never used as a sample, and deleted once they are no longer needed — is already how I work and is set out in the terms, which also says exactly how long I keep your files and why.
How do you use software and AI tools?
I use software the way most editors now do, and I would rather set out exactly where.
Two of these steps involve your manuscript text passing through a cloud service. They are marked below, and the opt-out at the end covers both.
Finding literature. I use AI tools to search for references and summarise related papers. I search with keywords and topic descriptions only — your manuscript and your data are never put into these tools. I then read the papers myself and use only what belongs in your manuscript.
Reference formatting. Zotero, which runs on my own computer.
Language and consistency. Microsoft Word's spelling and grammar check and PerfectIt, both installed locally, and occasionally Grammarly when I want a second opinion on a particular term.
Drafting — your text passes through. I use AI to help draft the cover letter from a short summary of the study, and to polish the wording of the comments I write explaining my changes. Those comments often quote a sentence of yours, so some of your text does go through a cloud service at this step. The manuscript itself is not rewritten by any tool.
A final check before delivery — your text passes through. I run the finished manuscript through a review tool that flags anything I may have missed. It does not retain the file.
What does not happen. No tool writes your manuscript, generates your data, analyses or conclusions, or decides anything about your science. Every judgement in the work is mine, and every word is checked by me before it reaches you.
If you would rather I didn't. Say so when you send your manuscript, or answer no on the enquiry form, and I will skip both of the steps marked above and work with locally installed tools only — Word, PerfectIt and Zotero. Nothing of yours then leaves my computer. There is no extra charge and the only difference is that you receive plainer comments.
Which fields do you cover?
Clinical and biomedical research across the major specialties, including obstetrics and gynaecology, internal medicine, cardiology, orthopaedics, surgery, paediatrics and oncology. Outside clinical medicine I work on genetics and molecular biology, pharmaceutical sciences, microbiology, food science, marine biology, environmental sciences, and the plant and agricultural sciences. If your paper sits outside these, send it anyway and I will tell you honestly whether I am the right person for it.
Do you work with authors outside India?
Yes. Authors outside India are quoted and invoiced in US dollars — ask for a quote and the rate card comes with it. Everything else is the same: the same services, the same milestones and the same guarantees. Payment by Wise is preferred; bank transfers are accepted for invoices of $150 or more, and PayPal is available with a 10% processing fee added. I work Indian business hours (IST) and reply within one working day, so please allow for the time difference when you set a deadline.
Do you edit in American or British English?
Either. Tell me your preference, or I will follow your target journal's style.
Will I receive an editing certificate?
Yes, at every level — but only where I have edited the whole article, the reference list and the figure legends included. If you ask me to leave a section untouched, or send the manuscript without its references or legends, I have not read the whole paper and cannot certify it. I will tell you before the work starts if that is the case.
How do I pay?
Authors in India can pay by UPI or bank transfer. Authors outside India are invoiced in US dollars; payment by Wise is preferred, bank transfers are accepted for invoices of $150 or more, and PayPal is available with a 10% processing fee added, with any transfer charges borne by the payer. Larger projects are paid in milestones, as set out in the terms. An invoice is issued by email for every payment, and invoices to authors in India carry a UPI QR code with the amount and the invoice number already filled in; I send a receipt once the payment reaches my account, and I start work as soon as it does. I am not currently registered for GST, so invoices are issued without GST; I will tell clients if that changes.
Contact
Tell me about your manuscript
Share a few details and I will reply within one working day (Indian business hours, IST) with next steps or a quote.
Email: ask@krpublicationsupport.com · WhatsApp: +91 88601 06156 · LinkedIn
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Terms and conditions
Clear terms, agreed before we start
Payments
- Writing projects are paid stage by stage, and each stage is paid in full before that stage begins.
- Manuscript development, including papers that have come back from review: the assessment fee first, credited in full against the project (for papers back from review the assessment is optional, and needed only if you ask for one), then 40% when you send the files for Draft 1, 50% once Draft 1 is delivered and you send the files for Draft 2, and 10% when you send the files for the final round.
- Everything else is paid in full before starting.
- An invoice is issued by email for every payment, and invoices to authors in India carry a UPI QR code with the amount and the invoice number already filled in. I send a receipt once the payment reaches my account, and I start work as soon as it does.
- For writing projects, you return your reviewed files through the form on this site, and the invoice for that stage follows once I have confirmed receipt of the files.
- Payment methods: UPI or bank transfer for authors in India. For authors outside India, Wise is preferred; bank transfers are accepted for invoices of $150 or more, with the sender's bank charges paid by the sender; PayPal is available with a 10% processing fee added, because PayPal's charges on international payments are substantially higher.
- I am not currently registered for GST. Invoices are issued without GST. I will notify clients if this changes.
Turnaround times
- Timelines are counted in my working days, starting once the payment and all materials for that stage are received.
- Your review time between stages is not included. If a review takes longer than 15 working days, the timeline pauses and resumes when you reply.
- New material added mid-project may extend the timeline and is quoted separately, as an additional round.
- Rush and fast-track work is accepted subject to availability: fast-track adds 25% to the fee, rush adds 40%. The delivery days for each are in how it works.
- Manuscripts over 15,000 words are quoted individually, with the delivery date fixed in your quote before any work starts.
Revisions and follow-up rounds
- Manuscript development includes two rounds of author feedback. Each extra round is charged at about 10% of the project fee.
- Editing includes up to three follow-up rounds free. Journal formatting for up to three different journals is included at Substantive and Scientific editing; it is not included at Language Edit, where it is charged separately. A free round covers your replies to my queries, your accepted or rejected changes, and text you have revised in response to my comments. New text is free up to 50% of the word count you were charged for, counted across all three free rounds together; beyond that it is charged per word at the original rate. The free rounds run until the paper is submitted or 12 months from delivery, whichever comes first.
- A further round is charged at the normal per-word rate for the revised and added text, with the untouched text proofread at no extra charge. If you would rather have the whole manuscript edited again, that is charged at 50% of the normal rate.
- If more than about 60% of the manuscript is rewritten, it is re-quoted as a new job at a 25% returning-manuscript reduction. This reduction is a repricing of a new job, not one of the discounts above, and does not count towards the 40% cap. The same 60% rule appears under Manuscripts I wrote or edited, where the reduced component rates are set out.
- Work returned more than 12 months after delivery is a new job, except where I wrote or edited the manuscript, when only new or changed text is charged.
- Please return files with Track Changes on.
How word counts are measured
- Editing is charged on the whole draft you send, from the title to the last line of the reference list.
- Journal formatting is charged on the whole manuscript as you send it, from the title to the last line, the reference list included.
- Reference formatting bought on its own is charged on the reference list alone, counted at whichever is longer: the list you send me or the list I deliver. Converting a list changes its length in both directions — expanding "et al." into full author lists makes it longer, reducing full lists to a first author makes it shorter — and the work is the same either way, so the longer version is the one counted.
- Reference formatting included with Substantive or Scientific editing is not measured again. Your quote is based on the draft you sent, and nothing I do to the reference list — lengthening it or cutting it back — changes what you pay.
- The word count used is stated in your quotation before any work begins, and does not change afterwards unless you send new material.
Discounts
- PhD scholars: 20% off.
- Returning authors: 10% off.
- Launch offer: 20% off projects booked before 31 December 2026.
- Editing: 20% off above 10,000 words.
- One rate card, the same for every author, sent with your quote. No promotional codes, no account tiers, and no GST to add.
- Assessment fees are credited in full against a manuscript development project booked within 30 days, and 50% against editing at any level booked within 30 days. With editing the assessment is an optional separate service. If you only need to know which editing level your manuscript needs, send it with your enquiry and I will tell you free of charge, with your quote.
- Referrals: if an author you refer books a project, you receive 10% off your next project and they receive 10% off their first.
- The scholar and launch offers are alternatives to each other; the returning-author and referral discounts add to whichever applies. The total discount is capped at 40% of the project fee.
Manuscripts I wrote or edited
In one sentence: you pay the full rate only for new writing. The detail below sets out exactly how that is calculated.
Responses and resubmissions on a manuscript I previously wrote or edited are priced by component rather than as a whole job. The response letter is charged per word of the explanation, whether I write it or edit yours; the reviewers' comments and quoted manuscript text are not counted. Writing new manuscript text is quoted for the project, since what it involves depends on what the reviewers have asked for; the rate is fixed in your quotation before any work starts. Existing text is charged at a percentage of the editing rate that depends on the work involved:
- I rewrite the manuscript: 35% of the editing rate for manuscripts I wrote, 50% for manuscripts I edited. Where a journal word limit means existing text must be compressed, those words are charged at 75% (wrote) or 85% (edited).
- You rewrote the manuscript and I check it: 50% (wrote) or 65% (edited).
- No revision needed, proofreading only: 10% (wrote) or 20% (edited).
- Response letter written by me: charged per word of the explanation only. Editing responses you have written is charged at the normal editing rate, with a small fee for cross-checking them against the manuscript — included at the Substantive and Scientific levels.
The total is capped at the standard price for the same job.
These reduced rates do not apply if the manuscript has changed by more than about 60% since my version, or comes back more than 12 months later; it is then priced as a new manuscript, at the 25% returning-manuscript reduction. A second or later round of reviewer comments is new work and is priced the same way again.
Language guarantee
This guarantee applies only where the manuscript you submitted is the file I delivered, with my suggestions incorporated. Accepting my tracked changes, answering my comments, adding author details and journal formatting do not count as changes to the text. Rewriting sentences yourself or adding new text does. Where you rejected one of my changes, that sentence is not text I edited, and the guarantee does not extend to it.
- Rejected on language or writing quality alone. I re-edit the manuscript at no charge at the level you chose before, and reformat it for the new journal free. If you move up a level, you pay only the difference between the rate you paid before and the new level's rate.
- Language or grammar raised in reviewer comments, with the paper not rejected. The Language Edit rate comes off your rate for the revision, so a Language Edit revision is free. New sections and new analyses requested by reviewers sit outside this, and the response letter is charged at the usual rate.
- Free reformatting applies in two situations only: the paper was rejected on language or writing quality, or it was rejected as out of scope by a journal I recommended. It covers up to three journals in total, counted together with any journal formatting already included with your edit. Beyond three, formatting is charged at the usual rate.
- Any text added or changed after my delivery is charged at the full rate for the level you choose.
- The guarantee covers language and writing quality in text I edited. It does not cover scientific content.
- Sections you ask me to leave untouched are not text I edited, so the guarantee does not extend to them. Those sections are also excluded from the billable word count.
- Scope, novelty and journal fit are covered only where you submitted to a journal I recommended. If that journal rejects the paper as out of scope, I reformat it for the next journal and prepare a fresh shortlist at no charge.
- Please share the decision letter or reviewer comments and the manuscript file you submitted, so I can see what the journal raised and compare it with the file I delivered.
- One claim per project, within 12 months of delivery.
On-time delivery guarantee
- A deadline is met if work is delivered by 11:59 pm IST on the due working day.
- 1 working day late: 10% off. 2–3 working days late: 20% off. More than 3 working days late: 30% off, or you may cancel and receive a refund for undelivered stages.
- For multi-stage projects, the refund applies to the fee for the delayed stage.
- This does not apply to delays caused by late materials or feedback, scope changes, or events beyond my control, provided I notify you promptly.
Journal submission on your behalf
- You provide all author details, affiliations, declarations (conflicts of interest, funding, ethics approval, patient consent), suggested reviewers and journal forms.
- You also provide every file the journal requires: the manuscript, tables, figures, any graphical abstract and supplementary material. I do not create figures, graphical abstracts or new tables.
- I first run a trial submission in your journal account to confirm exactly which files and fields the system asks for, and come back to you for anything missing.
- Once everything is in place I complete the submission up to the proof stage and send you the PDF proof the system generates.
- The final submission is made only after you approve that proof and all payments for the project are cleared.
- I submit through your journal account, and you remain responsible for all information and declarations provided.
- The fee covers one submission to one journal, including any corrections the submission system itself demands before it will accept the package. Submitting the same manuscript to a second journal, after a rejection or a withdrawal, is a fresh submission and is charged again.
What you receive with editing
- A tracked-changes file, a clean copy, and a comment on every major change. Minor corrections are made silently and are visible in the tracked-changes file.
- A certificate of editing, at every level, provided the whole article is edited — the reference list and the figure legends included. Sections you ask me to leave untouched, or material not sent to me, mean the article has not been edited in full and no certificate is issued.
- An explanatory note with every edit, setting out what was changed and what I suggest you do next.
- At Scientific Edit level, a reviewer report setting out the weaknesses a referee is likely to raise. Where you agree on the enquiry form, an AI reviewer pass helps produce it; every point in it is one I have read and judged myself.
- Questions about the edit answered by email for 12 months after delivery.
- If the edit is not what you expected, tell me within 14 days and I will do it again at no charge.
- American or British English, as you prefer or as your target journal requires.
Privacy
I collect only what is needed to respond to you and deliver your project: your name, contact details and files. Files are stored securely and used only for your project. I keep them until your paper is published, or for 12 months after delivery, whichever is later, because the language guarantee and the reduced rates for manuscripts I have worked on before both require me to compare what I delivered with what you submitted. After that they are deleted. You can ask me to delete them sooner, or to keep them longer. Your details are never sold or shared. Feedback is published only with your consent, in the form you choose. You can ask me at any time to access, correct or delete your information.
Where your files are held. Enquiries and any file you attach through the forms on this site are delivered through Netlify, which hosts the site, and are then stored on my own computer and my backup drive. Working files are not kept in shared cloud storage. Where a cloud-based tool is used on your manuscript, that is set out in the FAQ and you can decline it.
Your rights, and how to raise something. Write to ask@krpublicationsupport.com to see what I hold about you, to have it corrected, or to have it deleted, and I will reply within one working day. If you are not satisfied with how I have handled a request, tell me so in writing and I will respond in writing with what I have done and why. This is how I work rather than legal advice; I am a sole practitioner, not a large data processor.
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Confidentiality and acknowledgement
- Your manuscript, data and correspondence are used only for your project and are never shared.
- Writing support should be acknowledged in your paper, following ICMJE guidelines.
Not included
- Writing review articles (I edit and assess them), statistical analysis, translation, and creating figures, graphical abstracts or new tables. For a graphical abstract I can point you to tools such as BioRender or Mind the Graph.
- On writing projects, figures you supply in Word or PowerPoint are converted to TIFF or JPEG at the resolution your journal requires. The figures themselves remain yours.
- Acceptance by any journal cannot be guaranteed.
Cancellations and refunds
- Fees for work already delivered are not refundable.
- To cancel a stage, please tell me at least 2 working days before it is due to begin. Any advance paid for that stage is then refunded in full.
- With less than 2 working days' notice, the advance for that stage is not refundable, because the time has been reserved for your project.